Special Collections and Archives (SCA) acquires materials through a variety of means including donation, transfer of materials from university departments, a transfer from the libraries’ general collections, and purchase when funds are available. The decision to acquire materials will be based on an appraisal by Special Collections and Archives professional faculty and staff who will assess the historic and/or research value of the materials, as well as whether the materials align closely with the stated mission of SCA, its collecting strategies, and the cost to process, preserve, store, and maintain the materials. SCA ultimately decides on acquisition of materials with vital input from the appropriate stakeholders.
Financial Donations
Financial donations are also most welcome. The generosity of our donors is appreciated as it helps us to continue to collect, preserve, and provide access to our distinctive collection for future generations to come. Financial donations can be made online. Alternatively, please contact Nick Richbell, Head of Special Collections and Archives at nrichbe@nullclemson.edu or Brian Sisco, Director of Development, at bsisco@nullclemson.edu to discuss other giving priorities.
Purchases
Special Collections and Archives will buy rare and special book or archival materials when funds are available.
Gift-in-kind Donations
Donations are welcome, especially in the areas listed above. Donors will be asked to complete and sign a deed of gift agreement. Please note that we are unable to provide monetary appraisals for your donation.
If you have a potential donation that you would like to discuss with us, please contact Nick Richbell, Head, Special Collections and Archives at nrichbe@nullclemson.edu or contact us by completing the donations form on our website.
Transfers from University Departments
Clemson University departments who have materials believed to be of long-term historical value should consult the university’s records retention schedules for assistance in determining whether and when the records become archival. Clemson University’s Records Management program provides information and guidance on the management, retention, and disposition of official university records. Departments must contact the Special Collections and Archives’ University Archivist and/or Department Head prior to transferring records to us.
Note that we welcome records from all across the University and everyone is strongly encouraged to contact us before they dispose of any materials.
Special Collections and Archives is always interested in talking with the campus community and learning what materials they have. We encourage our colleagues to connect with us before any decisions to dispose of records are made. University Records Management is also a useful resource for your inquiries.
Transfers from General Collections
Occasionally materials from the library’s general collections will be transferred to Special Collections and Archives if they are deemed to be of historical value. The Department Head should be consulted before any transfers are made.